Cisco Webex Board Microsoft Teams



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You can hold meetings with your team on Microsoft Teams with Cisco Webex Meetings after you or a member of your team has installed the Webex bot on your Microsoft Team. For a team meeting, only one member of the team needs to install the app. To install the Cisco Webex app, go to Teams on your Microsoft Teams then click on Manage Teams. Connect Cisco Webex Meetings + Microsoft Teams in Minutes It's easy to connect Cisco Webex Meetings + Microsoft Teams and requires absolutely zero coding experience—the only limit is your own imagination. First, Cisco Webex will introduce an interop solution that will be certified as a Microsoft Cloud Video Interop (CVI) offering to allow Cisco Webex Room devices and SIP video conferencing devices to join Microsoft Teams meetings with a reliable interop experience. Frictionless Collaboration in Multivendor Environments.

Microsoft Teams Rooms devices support a one-touch experience for joining third-party online meetings, also referred to as Direct guest join. When enabled, you can use a Teams Rooms device to join meetings hosted on Cisco WebEx and Zoom just as easily as you can join meetings hosted in Microsoft Teams.

Before you can join third-party meetings from a Teams Rooms device, you need to do the following:

  1. Configure the Teams Rooms device's Exchange Online room mailbox to process invites for third-party meetings.
  2. Make sure your organization doesn't have any policies that would prevent you from connecting to third-party meeting services.
  3. Configure your Teams Rooms devices to allow third-party meetings.

The following sections show you how to do each of these steps.

Step 1: Allow calendar invite processing for third-party meetings

The first thing you need to do to enable a one-touch join experience from a Team Rooms device is set the calendar processing rules for the device's Exchange Online room mailbox. The room mailbox needs to allow external meetings and keep the message body and subject so it can see the URL needed to join the third-party meeting. To set these room mailbox options using the Set-CalendarProcessing cmdlet, do the following:

  1. Connect to Exchange Online PowerShell. For more information, see Connect to Exchange Online PowerShell with Basic authentication or Connect to Exchange Online PowerShell using multi-factor authentication, depending on your authentication method.

  2. Get the User Principal Name (UPN) of the room mailbox if you don't know it by running the following command:

  3. Find the name of the room mailbox associated with your Teams Rooms device and make note of its UPN.

  4. After you find the room mailbox's UPN, run the following command. Replace <UserPrincipalName> with the room mailbox's UPN:

Learn more about Exchange Online PowerShell.

Step 2: Configure Office 365 Threat Protection and link rewrite

To enable the one-touch join experience, meeting join link information from the third-party meeting needs to be present and readable in the meeting invite. If your organization uses the Office 365 Advanced Threat Protection Safe Links feature, or if you use a third-party solution that scans all incoming and outgoing URLs for threats, it may change the meeting join URLs and make the meeting unrecognizable by the Teams Rooms device. To make sure this doesn't happen, you need to add the third-party meeting service's URLs to the ATP Safe Links 'do not rewrite' list or the third-party URL rewrite exception list.

To add third-party meeting service URLs to the ATP Safe Links 'do not rewrite' list, follow the steps in Set up a custom do-not-rewrite URLs list using ATP Safe Links. If you use a third-party solution, refer to the instructions for that solution to add URLs to its URL rewrite exception list.

Here are some example entries that you may need to add to your ATP Safe Links 'do not rewrite' list or third-party URL rewrite exception list:

  • Cisco WebEx*.webex.com*
  • Zoom*.zoom.us*, *.zoom.com*, *.zoomgov.com*

For a complete list of URLs to add to your ATP Safe Links 'do not rewrite' list or third-party URL rewrite exception list, contact the third-party meeting service provider you want to accept meeting invites from.

Caution

Only add URLs that you trust to your ATP Safe Links 'do not rewrite' list or third-party URL rewrite exception list.

Step 3: Enable third-party meetings on device

The last step you need to do is allow each Teams Rooms device to join third-party meetings. Third-party meetings require a username and email address to join them. If the username and email address that you need to use is different than the device's room mailbox, you need to add them to your device. You can do this in the device settings or in the XML config file.

Use device settings

Cisco Webex Board Microsoft Teams App

To configure the Teams Rooms device using its touchscreen, do the following:

  1. On the Microsoft Teams Rooms device, select More ....
  2. Select Settings, and then enter the device administrator username and password.
  3. Go to the Meetings tab and select Cisco WebEx, Zoom, or both.
  4. If you want to join meetings with the username and email address associated with the room mailbox, select Join with room info.
  5. If you want to join meetings with an alternate username and email address, select Join with custom info and enter username and email address you'd like to use.
  6. Select Save and exit. Your device will restart.

Use the SkypeSettings.xml configuration file

The following settings can be added to the SkypeSettings.xml file located in C:UsersSkypeAppDataLocalPackagesMicrosoft.SkypeRoomSystem_8wekyb3d8bbweLocalState. For more information about the SkypeSettings.xml file, see Manage a Microsoft Teams Rooms console settings remotely with an XML configuration file.

To enable Cisco WebEx meetings, set the WebExMeetingsEnabled XML element to True, as follows.

To enable Zoom meetings, set the ZoomMeetingsEnabled XML element to True, as follows.

Webex

You can optionally specify a custom username and email address to join third-party meetings using the following XML elements. If the values you provide aren't valid, the Teams Rooms device will default to use room mailbox username and email address.

Kit

Note

Add Webex To Microsoft Teams

Teams

To join Cisco WebEx meeting from a Teams Rooms device, the Cisco meeting needs to be hosted using Cisco WebEx web application version WBS 40.7 or later.

It is possible to use your existing Microsoft Teams Room System (MTR) for joining external WebEx or Zoom meetings.

The requirement is to make sure your MTR devices are running the Microsoft Teams Room App version 4.5.35.0 or later. The update has been out for a while, since it was released back in July 2020.

For the configuration steps, I will not dive into this. Since Graham Walsh has described it in good detail in hos blog post: Microsoft Teams Room Guest Join Access – Webex

Cisco Webex Board Integration With Microsoft Teams

The process that Graham has describes is the configuration steps for WebEx, but the steps are the same if you want it to support for Zoom meetings as well.

After this configuration has been done. Then all your users will have to do, when they receive a WebEx or Zoom meeting invite and want to take the meeting in the meeting room with the Teams Room System. Is to forward the meeting invite to the MTR meeting room and the Zoom or WebEx meeting will be available on the MTR device.

Tom also had a blog post describing how Zoom and WebEx meetings work with Team Room System: Join Cisco Webex meetings from Microsoft Teams Rooms with direct guest join

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